1.1 Our website uses cookies to help us provide you with a useful and reliable browsing experience and to help us improve our site. Cookies are small files of letters and numbers that are stored on your device. When someone visits our website, we collect standard internet log information and details of visitor behaviour patterns. We collect this information in a way which does not personally identify anyone.

1.2 Cookies are small text files that are placed on your device to help our website provide a better user experience. Cookies are stored on your individual device and you have full control over their use. We use cookies to make things easier for you, like remembering which jobs you viewed and which jobs you have started an application for. You can switch off some cookies and similar tracking technologies.

1.3 Technologies similar to cookies

Technologies that store or access information on a user’s device are similar to cookies and are also covered by this policy. In this policy we call all cookies and similar technologies “cookies”, for ease. These technologies may include:

Local storage – storage of data in the local device’s cache, for example to load content quicker.
Pixels – a small pixel graphic which is used to track user behaviour, site conversions etc.
Scripts – small computer programs embedded within websites that give them extra functionality but may access user devices.

2. Purpose

2.1 This policy tells you:

What analytical information we might collect about you, both identifiable and personally non-identifiable, during a visit to our website, or when making an application
How we might use that information as part of our recruitment marketing, job alerts and highly personalised remarketing.
When we might use this information to contact you about employment opportunities only
What information of yours we might share with others for legitimate and legal reasons to promote our employment opportunities
Your choices about the personal information you give us

3. Document Purpose

3.1 This policy covers the cookies, tracking and analytical services offered by the Harris Federation through the Harris Careers website and any associated subdomain of www.harriscareers.org.uk.

4. What this policy does not cover

4.1 Our services sometimes link to services run by other companies, like Gov.UK, the Home Office, DfE etc. but these companies will have their own privacy and cookies policies, so remember that the information you give them will follow their rules and not ours.

5. Protecting this information

5.1 We are committed to keeping your information safe and to do this we use third party software to capture, transfer and store your information with the highest levels of security and privacy.

5.2 At the same time, no service can be completely secure so if you have any concerns that your account or personal information has been put at risk, , please contact us immediately.

6. Storing cookies, analytical and personal information

6.1 Some third parties that provide services to us are based outside the European Economic Area. We will only use third parties if we are satisfied with their levels of security. Keep in mind that when you give us personal information it could be being transferred, stored or processed in a location outside the EEA.

6.2 Depending on the activity when navigating our website there will be two types of cookies stored.

Session Cookies – these only last for the duration of your online session and will expire when you close your internet browser.

Persistent cookies – these may stay on your device once a browser session has ended and will last for a specified amount of time in the cookie. We use these cookies when we need to remember you for more than one browsing session, for instance to remember your preferences from one visit to the next.

6.3 The cookies stored will expire after a specific period of time. Please refer to our cookies usage on our website www.harriscareers.org.uk.

6.4 Another way to control cookies and tracking is to manage this via the settings of your browser or device. Please refere to our cookie usage for help on how to manage cookies on popular browsers.

6.5 The types of cookies we use on our website are:

First Party Cookies
- These are necessary cookies that are set by this website directly. These cookies are essential to the running of our website and are kept for the duration of a user's visit. These keep track of things such as the session ID itself and whether the visitor has chosen to view the site in high visibility mode.

Third Party Cookies
- These are cookies set by other suppliers which we may be using to enhance our site and which are controlled by them. The following section details third party cookies you might encounter through this site. For more information on these cookies or to opt-out of third parties collecting any data regarding your interaction on our website, please refer to their websites for further information.

Other Third Party Cookies
- We may use third party plugins or integrate with other websites or services (for example: Linkedin, YouTube, Instagram, vimeo, Meta, X). For these to work they may set cookies through our site. We do not control these cookies and you should refer to their websites for their respective privacy policies or for further information on how to opt out of them collecting any data regarding your interaction on our website. Alternatively you may deactivate or restrict the transmission of cookies by changing the settings of your web browser.

7. Personal information collected

7.1 Please refer to our Privacy Notice about why we need your personal information and how we will use it.

Information that you give us:

We may ask for your name, number and e-mail, depending on your activity on our website.

This may include Device information such as:

Your computer;
Your mobile;
Your tablet;
Your voice-enabled device.

7.2 We automatically collect some technical information from these devices and web browsers even when you are not signed in to an account.

This might include:

IP (internet protocol) address;
Device ID;
App ID.

7.3 Even if you do not hold an account with us, or update your details or settings, we may ask for personal information like your email address. We also collect information about how you use our website, like the articles you read on our careers blog, jobs you search and save, or pages of our website you visited and interacted with.

8. Using this personal information

8.1 We have to have a valid reason to use your personal information. It's called the "lawful basis for processing". Sometimes we might ask your permission to do things, like when you subscribe to an email. Other times, when you would reasonably expect us to use your personal information, we do not ask your permission, but only when:

The law says it's fine to use it, and
It fits with the rights you have

8.2 We use your information for a range of activities in order to:

Deliver our services and to provide you with information about them
Remind you to complete certain online tasks such as forms, applications etc
Deal with your requests, complaints and enquiries
Personalise services such as job alert e-mails and advertising tailored to you, even on another company's site
Monitor how you interact with pages on our website to identify and remedy technical issues
Recommend job opportunities and training programmes we think might interest you
Contact you about various recruitment related matters.
Deliver relevant content to you

8.3 If you do not want to receive personalised e-mails you can unsubscribe. Even if you have turned cookies off, we may still collect information about how you use our website, but it will be anonymous. For example, we would know if you visited our current vacancies page, but we would not know it was you.

9. Using this information to contact you

9.1 We might use your information to contact you about different things, like:

To update you on any changes to our policies, practices and Terms of Use
To check with you about any service or activity you've signed up for
To answer you when you've contacted us, or to respond to a comment or complaint
For marketing purposes
To send you notifications if you have agreed to our Terms of Use

9.2 We will only contact you when we need to or when you have given us permission. We will never contact you to ask for your account password.

10. Using this information for marketing purposes

10.1 We will only send you job alert emails if you agreed to these, but please keep in mind, even if you unsubscribe, a recruitment in the Talent Acquisition Team may still contact you.

11. Using this information when advertising through other websites

11.1 Even if you do not have an account with us, we might use information that we hold about you to show you relevant and "targeted advertising" through other companies' sites, like Facebook, Google, LinkedIn or Twitter for example. This could be showing you a Harris Federation job opportunity or advertising message where we know you have visited our website and may have started an application.

11.2 If you do not want to see our targeted advertising, you can set ad preferences in your social media account settings.

12. Sharing this information with others

12.1 We will never sell your personal information, but we do share personal information for legitimate and legal reasons or in these ways:

When you make something public;
When we use other companies to power our services;
When we share personal information with our academies;
When you use another company's service that connects to us, like reference requests, Enhanced DBS Checks and other recruitment assessment tools;
Sometimes by law we have to pass on your information to other organisations.

12.2 In order for us to give you quality experiences and to understand how you are using our services we often use other companies to process your personal information on our behalf. For example, sending you emails about things we think might interest you, or to ask you what you think about our services.

12.3 We make sure that your personal information is secure as if we were handling it directly. We carefully select these companies, only share with them what they need to do the work and we make sure they keep your information secure.

12.4 We might also share your information if we have to by law, or when we need to protect you or other people from harm.

13. Purpose for collecting this information

13.1 We keep information about you so that we can:

Get the right services for you;
Plan and improve our services;
Keep in touch with you.

13.2 We will always tell you why we are collecting your personal information:

We will explain why and how we use it and for how long as part of our ‘privacy notice’.

13.3 We can only use your personal information if we have a valid reason.

13.4 We share personal information about you to others but we follow some rules:

The main rule is we never sell your personal information to anyone.

13.5 It is our responsibility as the Data Controller to keep your personal information safe and secure:

We utilise third party software to ensure the highest levels of security and privacy

14. Deleting information

14.1 You may deactivate or restrict the transmission of cookies by changing the settings of your web browser. Cookies that are already stored may be deleted at any time. To find out more about cookies and how to manage or delete them, visit www.aboutcookies.org.uk/

14.2 If you want to delete your Harris Careers account

You can request to delete your account and any associated applications at any time. Your account information will be deleted once we have confirmed it is not subject to any legal investigation.

14.3 Before deleting information, please keep in mind that:

We keep a record of how you have used our website, but this information is not personally identifiable and cannot be linked back to you
We also keep anything you may have uploaded or commented on

15. Using cookies, tracking and website analytics

15.1 Why do we use cookies and other tracking?

To remember information about you, so you do not have to give it to us each time you visit our website or make a job application
To help us understand how you are using our website so we can make improvements
To deliver advertising to websites outside of the UK
To help us personalise your application experience by remembering your preferences and settings.
To find out if our emails have been read and if you find them useful

15.2 A number of things on our websites would not work without some cookies, these are referred to as "strictly necessary cookies" and are always on when you visit us. We also use others like functional, performance and advertising cookies to make your experience more enjoyable. We'll only use them if you've agreed, and you can always change your mind.

15.3 Be aware that there are some other cookies out there from other companies. These ‘third-party cookies’ might track how you use different websites, including ours. For example, you might get a social media company's cookie when you see the option to share something. You can turn them off via your social media account, these are not controlled by the Harris Federation.

16. Changes to this policy

16.1 We update this policy sometimes. If we make important changes, like how we use your personal information, we will let you know. It might be a notice on our website or an email.

16.2 If you do not agree to the changes, then you can always stop using our services by deleting your account, and stop giving us any more personal information.

17. Contact details

17.1 Please refer to our Privacy Notice if you wish to contact the Harris Federation about this policy, or any other aspect of our data security, or handling of your personal information.

17.2 If you have any questions, concerns or would like more information about anything mentioned in this Cookies Notice please contact our DPO, details below:

Data Protection Officer, Harris Federation: dpo@harrisfederation.org.uk

18. Useful links

18.1 Find out how to manage cookies on popular browsers:

Google Chrome
Microsoft Edge
Mozilla Firefox
Microsoft Internet Explorer
Apple Safari

To find information relating to other browsers, visit the browser developer's website.

18.2 If you would like to find out more about privacy, cookies and their use on the internet, you may find the following link useful:

The Information Commissioner’s Office.